Improving your organization skills is an important part of being productive and efficient at work. On this post, we present seven steps that you can do to improve your personal organization skills, regardless of your job or profession. Continue reading “7 Steps to Improve Your Organization Skills at Work”
Using the electronic messaging system or e-mail for work is different from personal use. Sending the wrong email message may cause trouble or may even get you fired. In this article, we present six office email etiquette everyone should remember:
1. Use office email for work-related correspondence only. See to it that you use the company email exclusively for communications that are related to work. It’s always recommended that you create a separate email account using a different email hosting service for your personal use. For example, you can set-up a personal email account at Yahoo, Gmail or Hotmail. When sending personal messages to your friends, family, relatives and other personal acquaintances, use your personal email, not your office email.
2. Do not use office email to send confidential information. You should consider your office email as a public property. Your IT administrator and even your superiors can easily access this account if they choose to or in circumstances when it is needed. So if you have a negative thing to say about your boss or your company, you can be certain that it’s not smart to use your office email.
3. Be discreet when forwarding messages. Avoid sending or forwarding viral email messages to the people at your office. If you have received such an email from an unknown resource, don’t forward it to your contacts. Instead, you should delete the email. Not only is it a waste of time and inbox space, such messages may also contain viruses or malicious programs which can put your company’s network system in danger. Furthermore, if the message is unimportant, fight the urge to forward the email to others.
4. Watch the CC and BCC functions. CC stands for Carbon Copy and BBC stands for Blind Carbon Copy. Both CC and BCC functions can be used when you need to send the same message to more than one recipient. However, take note that when sending through the CC feature, the email accounts of everyone you sent the email to will be visible to all. On the other hand, if you use the Bcc features, the email accounts will not be visible to the recipients of your email.
When sending the same email to a number of recipients, there is a tendency to switch the two functions by mistake. This can be risky since you could be revealing confidential email accounts to people who shouldn’t have access to them in the first place.
5 Grow up. The use of smileys and emoticons should also be avoided when sending business letters through email. Ending your sentences with smileys and other emotions make your e-mail looks unprofessional.
6. Be professional. It’s important to show courtesy and professionalism even when communicating via email. Make sure that you spell all your words correctly and avoid using abbreviations when not applicable. Some people send email messages with misspelled words and acronyms as if they are communicating through chat. It is very unprofessional and should be avoided. If you’re not sure about the spelling of a word, use an automated spell checker.
Can you really negotiate your pay rate when applying for a new job? Some job seekers may think that it’s not possible but if you know the right strategy, you should be able to get hired for the position you want and get paid with the salary you deserve. Consider the following tips on how you can negotiate a higher salary when applying for employment:
Many companies have to make do with a small office so that employees must share one room, divided into cubicles or work stations. If you are an employee, what are some things that you must remember when you have to share a limited office space with your co-workers? Consider the following tips on how you can mingle with your peers and perform your tasks more effectively:
Mind your own business. In a limited workspace, there might be instances when you can’t help but overhear a conversation from the next table. If it is a personal matter, you don’t need to pay any attention at all.
Never repeat the things you overheard just to have something to talk to with your office mates. If you want others to respect your personal privacy, you should show the same respect to other people’s personal affairs.
Put it back where you got it. In some offices, certain devices and tools are shared by all the employees. If you need to use a certain tool, make sure that you return the item to its proper place so that the next person will know where to get it. Don’t leave it on your desk for the rest of day, not caring whether your workmates might need to use it or not.
Don’t chitchat during work hours. It can be tempting to chat with a workmate seating next to you while you do your tasks. Nevertheless, if you do not pay attention to what you’re doing, you may not be able to finish your tasks on schedule. Your performance as well as your co-worker’s output may suffer in quality because both of you are spending more time on small talks.
If you want to be regarded as a valuable employee, you should always give your best in everything you do. If you are being paid to work for eight hours a day, five days a week, see to it that you render quality service to your employer.
Be considerate. Respect other’s space by keeping your voice on an acceptable level. Keep in mind that if you speak too loud, you could be interrupting someone else’s conversation from the next time. Your workmate might have a difficult time focusing on his/her own tasks if you are too loud.
If you would like to play some music as you work, use earphones. Your workmates may prefer to work without music in the background or may not like the same type of music that you enjoy. Consideration and respect are two important attributes that will help you survive in a constricted environment.
Don’t ask questions when your workmate is busy or engaged in a conversation. If you need to speak with your co-worker, make sure that you are not interrupting an important activity, unless it is an urgent matter.
Wearing a very strong perfume is discouraged as your workmates may find the smell repulsive to their senses. Since individuals have different preferences, you can show your consideration by not doing things that can offend others.
Knowing how to respond to phone calls appropriately is important, particularly when your job involves dealing with customers. Here is a list of telephone etiquette applicable to work: Continue reading “Telephone Etiquette for Employees”
To ensure employment stability, a worker must always give his/her best in whatever job he/she does. Being good with what you do is not enough. To survive in a competitive world, you must strive to be better. Check out the following tips on how you can enhance your performance:
Avoid tardiness. Make sure that you can arrive at least 15 minutes before your shift starts. Thus, you can have sufficient time to get ready before you begin with your tasks. Nothing is worse than an employee who often comes late to work. No excuse will be good enough to justify frequent tardiness.
Dress professionally. Your clothes do not need to be expensive as long as they are clean, neatly pressed, and appropriate for work. How you dress up can make a big difference on how other people perceive you. You want to exude confidence and professionalism not only with how you act and speak, but on how you present yourself as well.
Don’t be afraid to ask. If there is something that you do not understand or if the rules are not clear, don’t be afraid to make a clarification or ask questions. Of course, this does not mean you should be overly-dependent on your superior, asking even the simplest tasks that you need to do. However, don’t pretend that you know everything only to cause trouble later on.
Observe work ethics. All employees must become aware and practice proper work etiquette. This includes being punctual, showing respect to your superiors and colleagues, answering business calls, responding to business emails, etc.
Don’t be a slacker. Your employer expects you to be productive and give your one hundred percent. If you work for eight hours, see to it you are spending every minute of your shift to do the tasks that you are assigned to do. Don’t try to pass time, taking things slowly, when you can know very well that you can do a better job.
Lend a hand. Once you are done with your tasks, consider lending a helping hand to a co-worker who needs assistance. Doing good to others will not only improve your work relationships, it is also a great way to improve your image.
Don’t mix personal and business. See to it that your friends and family do not call you during work hours unless it is important. Don’t waste time chatting online or talking over the phone about your personal affairs. Avoid checking your personal email especially when a pile of work is waiting to get done. If you really need to check your personal email or call someone, then do it during your lunch break.
Do not gossip. Making up stories or gossiping about other people’s lives will only get you into trouble. Whether you are the one talking or simply listening to someone’s story, it’s best to avoid such non-sense talks with co-workers. If the topic is not up-building or will not improve you as a worker or person in any way, don’t waste your time and energy participating.
The workplace can be a source of a lot of stress especially when you are confronted with challenges or when you need to perform a lot of tasks. How can you reduce stress and deal with the situation more effectively? Here are some tips:
Talk to your boss. If you are really feeling the weight of the pressure on your shoulders, it’s a good idea to speak about it with your superior. Opening up does not mean you are complaining about the situation, you only want to look for solutions to minimize the level of stress in the workplace.
Don’t try to do everything yourself. Some employees are very workaholic. They know that they can do a task better than their peers and are doing their best to complete tasks on their own. But if you refuse to accept help from others, then it will eventually take its toll on you.
Take a break. As the saying goes, “All work and no play make Jack a dull boy”. If you spend too much time attending to your duties, without giving yourself time to rest or re-energize, stress will build-up until it becomes intolerable. Perhaps you may need to apply for a vacation leave for a few days or a week to recharge your energy levels. When you give yourself a breather, you will be a more productive employee once you get back.
Don’t expect a perfect world. When things are not going so well, don’t take it too seriously. When people are not acting according to your expectations, don’t let it get into you too much. Keep in mind that people are not perfect and we all have to cope with each other’s differences.
Take deep breaths. Breathing exercise can help a lot in relieving stress. Do not take this simple tip for granted. Instead of working continuously for four hours, take deep breaths every once thirty minutes or every hour. All you have to do is close your eyes, relax while sitting or standing, inhale deeply and hold your breath for as long as you can before exhaling. Do this for a couple of times before opening your eyes and resuming work. You will surprisingly feel lighter afterwards.
Stand up and Stretch. Another great tip to reduce stress is to stand up from your chair from time to time and stretch to relax your tired muscles. Sometimes sitting for long hours can add up to the strain you are feeling.
Get enough sleep. It is very important to get enough sleep at night. If you usually sleep late and wake up too early, you will surely feel more exhausted the next day. You won’t have the energy to perform your tasks effectively.
Smile and be optimistic. Try to smile even when things does not seem so great. You’ll see that smiling will help you to feel lighter about the situation. Maintain a positive outlook and believe that things will get better soon.